Planning for an event might be nerve-wracking, but executing a live event can be a lot harder. You need an attentive team and the right event production services to make it a success. Here are some tips that you need to follow to be a pro at live event planning.

Plan, Plan, And Plan

The main thing to do, when executing any type of event, whether it’s a live or a corporate event, is to plan religiously. Planning is a huge deal and you can’t take this lightly. You need to figure out why you’re trying to make this event a success. Is it because you want to get good PR? Is this your first event and you want good exposure? Do you want to get more sponsors? Do you want to catch the eye of someone who can help you flourish?

There is going to be a tornado of thoughts going through your mind, when sitting on a drawing board, and to prevent burnout, you’re going to have to stick to a handful of objectives and plan your event around them. This approach is going to give you a head start and you’ll be planning a great event with a vision that screams success.

The Right Venue

For live events, like a music festival, concert, or live theater, you’re going to need a different venue. Corporate event venues are big halls or rooms where people can be accommodated.

For live events, the venue needs to have a center stage and lots of sitting space for the guests. The stage is the highlight of any venue when you’re opting for a live event, so you need to find a venue that’s going to have a decent-sized stage that can be viewed by people sitting in every corner of the place.

The acoustics of the venue also matter a lot because since this is a live event, voices and sounds are the primary attraction of the show, so you’re going to need to scout for the perfect venue for your event. You can do your research and visit a couple of venues that have catered to live events in the past because those options will be your best bet.

The Production & Theatrics

Since production and audio-visual theatrics are the breathing force of a live event, these things need to be a primary priority, when planning for a successful event. The drama and the thrill of a live event are going to be highlighted by the right production team that is possible by choosing a good event production company . So, you need to make an effort to choose a smart and creative team for your event.

If there’s no thrill or a script, according to which the event unravels, then it can seem pretty boring and the guests will not be wowed. So, it’s your job, as an event planner and manager, to get inspiration and make your live event a success.

Creativity knows no bounds, so you have the free reins to do anything and everything that adds life and essence to the entire event because this is the kind of show that people will remember for years to come and they’re going to be glad that they experienced it live. So, let your creativity loose and make your live event a success like no other.

The Right Promotion

During the planning phase of any event, you’re going to have to think about the promotion and advertising as well. The glitz and glam of a live event need proper promotion and you’re going to have to go all-out in marketing. Advertising your event right is going to attract a lot of people, because first impressions are very powerful and potent and they have an effect on the people viewing them.

Think of glamorous and eye-catching ways of promoting your event online and in person. You can even do small teasers or trailers with a captivating and jarring storyline that will give a sneak peek of the show that’s going to be live. Having these small additions in the promotion and marketing of your event will make things interesting for you and you’ll be entertaining your guests before the show even begins, so that’s a huge plus.

The Setup

The next most important thing is the setting up of the venue for the event. You want to be able to set things up right so that everything will be a sensory and auditory experience for the guests. You need to set the lighting so that everything is visible from all angles. Then, you’ll need to think about the placement of the speakers and amplifiers that are going to bounce the sound off in different directions.

On top of that, the right seating of the guests and the arrangement of the stage is important too, because that is the life of the event. The setup of the event and the right arrangement is crucial and you want to try your best to make everything perfect. Don’t strive for perfection too much though, because giving your best is important, at the end of the day.

Wow Your Audience

The success of your live event is going to depend on how entertained the audience are. The comfort and entertainment of the audience should be a top priority. The niche of the live show should be something that the guests thoroughly enjoy. This is why proper marketing of the event is important because you’re going to attract the right attendees for your event.

Also, there should be arrangements for refreshments, so that the guests are at ease and can help themselves while enjoying the show. These small things are going to be immensely impactful and if you know the right tactics to impress your audience, then you’re going to be a winner in the eyes of the people and they will remember your event for years and years.

End It With A Bang

If you want to add to the experience for the guests and end the event with a show-stopping impact, then here are some ideas that you can try.

• Give the guests goodie bags at the end of the show or event. The goodie bags can have the theme of the event and they can have different souvenirs that will make the guests feel appreciated.
• Have the food centered around the theme of the event. This is a great visual experience for the guests and it embodies the event perfectly, even though it has ended.
• If the event has a continuation, then you can give the guests a sneak peek of the next show and that’s going to leave the guests wanting more and anticipating the next show.

These are just some of the many ideas that you can use to make your event a success. Even if it’s your first event, these things will make your live event a success. Trial and error is a part of every planning whether it’s for a beginner or a seasoned manager.

Conclusion

Live events are a bit harder to get the hang of, but these tips will slowly introduce you to the simple ways by which you can execute a successful event. The role of live event production companies is huge so work with the best ones. aio